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Free contractor invoice template

Bill remodels, repairs and new builds with a clear, professional invoice. Add labor, materials and change orders as separate lines. Download a PDF and send it before you leave the job site.

Use this templateWhat to include
Progress billing
deposit to final
Materials
with optional markup
License line
shown on invoice
Ridgeline Build Co.
INVOICE
Invoice no.
INV-1093
Date
Oct 18, 2026
Due date
Nov 1, 2026
FROM
Ridgeline Build Co.
418 Cedar Lane, Boise, ID 83702
billing@ridgelinebuild.example.com
(555) 555-0142
License: CON-48213
BILL TO
Dana Whitfield
92 Maple Court, Meridian, ID 83642
dana.whitfield@example.com
ItemQtyRateSales taxAmount
Bathroom remodel, labor (42 hrs)42$65.000%$2,730.00
Tile, backer board and grout1$865.006%$865.00
Vanity and faucet1$740.006%$740.00
Change order: extra outlet1$185.000%$185.00
Subtotal$4,520.00
Sales tax (6%)$96.30
Total due$4,616.30
NOTES

Thank you for choosing Ridgeline Build. Deposit of $1,000 was received on signing.

TERMS

Balance due within 14 days. A 1.5% monthly fee applies to late balances.

Made with InvoiceBilling.app
Checklist

What to include on a contractor invoice

Clients pay faster when they can see exactly what each dollar covers.

  • License and contact info

    Add your contractor license number, business name, phone and email. Many clients and some states expect to see the license on paperwork.

  • Job address and scope

    Write the job site address and a one-line scope, like kitchen remodel or deck repair. It ties the invoice to the signed estimate.

  • Labor lines

    List labor by task or by hours and rate. Keep each task on its own line so the client can follow the work.

  • Materials lines

    Show lumber, fixtures, paint and other supplies with quantity and price. Add your markup into the price or as its own line, whichever your contract says.

  • Change orders

    Bill approved extra work on its own line and mention the change order date. It avoids arguments at final payment.

  • Deposit and balance

    Show deposits already paid and the amount still due. Progress invoices work well for jobs that run several weeks.

Free editor

Edit this template

Every field is filled with an example. Change it to your details and download the PDF. Your changes stay in this browser.

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Your business
Bill to
Details
Items
$2,730.00
$865.00
$740.00
$185.00
Adjustments
Shows the balance due on the invoice
Notes and terms
Extra details

Add tax or registration numbers your country requires.

Common for your country
Signature
Sign with your mouse or finger.
Ridgeline Build Co.
INVOICE
Invoice no.
INV-1093
Date
Oct 18, 2026
Due date
Nov 1, 2026
FROM
Ridgeline Build Co.
418 Cedar Lane, Boise, ID 83702
billing@ridgelinebuild.example.com
(555) 555-0142
License: CON-48213
BILL TO
Dana Whitfield
92 Maple Court, Meridian, ID 83642
dana.whitfield@example.com
ItemQtyRateSales taxAmount
Bathroom remodel, labor (42 hrs)42$65.000%$2,730.00
Tile, backer board and grout1$865.006%$865.00
Vanity and faucet1$740.006%$740.00
Change order: extra outlet1$185.000%$185.00
Subtotal$4,520.00
Sales tax (6%)$96.30
Total due$4,616.30
NOTES

Thank you for choosing Ridgeline Build. Deposit of $1,000 was received on signing.

TERMS

Balance due within 14 days. A 1.5% monthly fee applies to late balances.

Made with InvoiceBilling.app

InvoiceBilling creates PDF documents. It does not file e-invoices with tax authorities (for example India IRN, Italy SDI or Germany XRechnung).

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Guide

How progress billing works on a remodel

On bigger jobs, many contractors split the price into stages. A common plan is a deposit at signing, a payment when work starts, one at a midpoint like rough-in, and the balance at completion. Your contract sets the exact amounts.

Send each progress invoice when the stage is done. Put the stage name on the line, such as Rough-in complete, and show what has been paid so far. Clients see the full picture and you keep cash flowing for materials.

FAQ

Contractor invoice questions

Should I list materials and labor separately?

Yes. Separate lines build trust and make tax easier, since in many US states labor is not taxed but materials are. Check your state's rules.

How do I bill a change order?

Add it as its own line with the date and a short description. Keep the signed change order on file in case the client asks.

Can I add a markup on materials?

Yes, if your contract allows it. Either build the markup into the unit price or show it as a separate line.

When should I send the final invoice?

Send it when the work is finished and the client has walked the job. Net 7 or net 14 terms are common for residential work.

Do I need to show my license number?

Rules differ by state, but showing it is a good habit. Many states require it on contracts and ads, so check with your licensing board.

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Send invoices from your phone too

The InvoiceBilling app has 138 templates, payment reminders, and a signature pad. Make an invoice on site and send it before you leave the job.

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InvoiceBilling iPhone app: invoice preview ready to shareInvoiceBilling iPhone app: estimates with pending, accepted and declined status