Free freelancer invoice template

Get paid for your projects with an invoice that looks sharp and is easy to read. Bill by the hour or by the project. Download a PDF and send it to your client today.

Use this template What to include

Hourly or flat: your choice
Late fee: terms included
PDF in seconds: no signup needed

INVOICE

Maya Ortiz Writing

Invoice no.: 2026-014
Date: Oct 18, 2026
Due date: Nov 1, 2026

FROM

Maya Ortiz Writing

2210 Willow St, Austin, TX 78704

maya@mayaortiz.example.com

(555) 555-0117

BILL TO

Brightpath Media

500 Congress Ave, Austin, TX 78701

ap@brightpathmedia.example.com

Item	Qty	Rate	Tax	Amount
Website copy, 5 pages	1	$1,250.00	0%	$1,250.00
Extra revisions (3 hours)	3	$75.00	0%	$225.00
Email sequence, 4 emails	4	$150.00	0%	$600.00

Subtotal$2,075.00

Total due$2,075.00

NOTES

Thanks for the great project. Pay by bank transfer or check.

TERMS

Net 14. Late payments incur a 1.5% monthly fee after the due date.

Made with InvoiceBilling.app

Checklist

What to include on a freelancer invoice

A clean invoice answers every question your client might have before they ask.

Your name and contact
Use your full name or business name, email and address. If you have a tax ID, add it so the client can file their records.
Client details
Put the client's company name and the person who approves payment. It sends the invoice to the right desk.
Clear service lines
Name each deliverable or task, like Logo concept round or 10 hours of editing. Avoid vague lines such as services rendered.
Rate and quantity
Show hours and hourly rate, or a flat fee with quantity one. Clients like to see how the total was built.
Invoice number and dates
Use a simple running number and add the issue date and due date. It keeps your books tidy.
Payment instructions
List how to pay: bank transfer, check, card link or PayPal. Make it easy to say yes.

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Edit this template

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Your business

Business name

Phone

Tax ID

Address

Bill to

Client name

Client email

Address

Ship to a different address

Details

Invoice number

Issue date

Payment terms

Due date

PO number

Currency

Document language

Paper size

Tax name

Items

$1,250.00

$225.00

$600.00

Adjustments

Discount

Shipping

Amount paidShows the balance due on the invoice

Notes and terms

Payment details

Notes

Terms

Extra details

Add tax or registration numbers your country requires.

Common for your country

Signature

Sign with your mouse or finger.

INVOICE

Maya Ortiz Writing

Invoice no.: 2026-014
Date: Oct 18, 2026
Due date: Nov 1, 2026

FROM

Maya Ortiz Writing

2210 Willow St, Austin, TX 78704

maya@mayaortiz.example.com

(555) 555-0117

BILL TO

Brightpath Media

500 Congress Ave, Austin, TX 78701

ap@brightpathmedia.example.com

Item	Qty	Rate	Tax	Amount
Website copy, 5 pages	1	$1,250.00	0%	$1,250.00
Extra revisions (3 hours)	3	$75.00	0%	$225.00
Email sequence, 4 emails	4	$150.00	0%	$600.00

Subtotal$2,075.00

Total due$2,075.00

NOTES

Thanks for the great project. Pay by bank transfer or check.

TERMS

Net 14. Late payments incur a 1.5% monthly fee after the due date.

Made with InvoiceBilling.app

InvoiceBilling creates PDF documents. It does not file e-invoices with tax authorities (for example India IRN, Italy SDI or Germany XRechnung).

Free PDFs include a small "Made with InvoiceBilling.app" footer. Remove it with Pro

Guide

Hourly or flat rate: which to put on the invoice

Hourly billing suits work with an unclear scope, like ongoing support or edits. Log your hours as you go and list them in the invoice lines. Flat fees suit projects with a clear end, where the client wants a fixed price.

Whichever you pick, match the invoice to your agreement. If you quoted a flat fee, bill that fee, even if you finished early. If you quoted an hourly rate, include the hours so nothing looks like a surprise.

FAQ

Freelancer invoice questions

When should I send my invoice?

Send it as soon as the work is delivered or on the date you agreed. For long projects, invoice at milestones.

Should I ask for a deposit?

Many freelancers ask for 25% to 50% upfront on new clients. It covers your time and shows the client is serious.

What payment terms should I use?

Net 14 and net 30 are both common. Shorter terms help your cash flow, but match what the client's team can handle.

Can I charge a late fee?

Yes, if you say so in your terms before the work starts. State the fee clearly on the invoice.

Do I charge sales tax?

It depends on your state and what you sell. Many states do not tax services, but some do. Check your state's rules or ask an accountant.

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Free freelancer invoice template

What to include on a freelancer invoice

Your name and contact

Client details

Clear service lines

Rate and quantity

Invoice number and dates

Payment instructions

Edit this template

Hourly or flat rate: which to put on the invoice

Freelancer invoice questions

Related templates

Send invoices from your phone too