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Free graphic designer invoice template

Invoice logos, brand kits, social graphics and print work with ease. Break the project into phases, show extra revisions and note the rights you are licensing. Download a clean PDF.

Use this templateWhat to include
Design phases
billed in steps
Revision rounds
extra rounds extra
Rush fees
tight deadlines
INVOICE
Juniper Studio Design
Invoice no.
GD-0207
Date
Oct 18, 2026
Due date
Nov 1, 2026
FROM
Juniper Studio Design
340 Alder St, Seattle, WA 98104
studio@juniperstudio.example.com
(555) 555-0138
BILL TO
Rise and Rye Bakery
29 Pike Place, Seattle, WA 98101
owner@riseandrye.example.com
ItemQtyRateTaxAmount
Logo design, 3 concepts1$900.000%$900.00
Brand guide, 8 pages1$600.000%$600.00
Extra revision round2$85.000%$170.00
Custom typeface license1$120.000%$120.00
Subtotal$1,790.00
Total due$1,790.00
NOTES

Final files will be sent once this invoice is paid in full.

TERMS

Net 14. Full ownership transfers on payment. Late fee of 1.5% per month.

Made with InvoiceBilling.app
Checklist

What to include on a graphic designer invoice

Design invoices work best when each phase and the final rights are clear.

  • Project name

    Use a clear name like Bakery rebrand or Spring flyer set. It ties the invoice to the brief.

  • Phase lines

    Split the work into steps: research, concepts, refinement and final files. Clients see progress and you can bill as you go.

  • Revision rounds

    State how many rounds are included, and bill extra rounds as a line. It keeps scope creep under control.

  • Usage and ownership

    Say if the client gets full rights on final payment or a limited license. Spell it out in a short note.

  • Stock and print costs

    List stock images, fonts or print proofs at cost. Add your handling fee if your contract says so.

  • Rush fee

    If the client needs it in a hurry, add a rush line, often a set percentage of the fee. Agree on it before you start.

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Your business
Bill to
Details
Items
$900.00
$600.00
$170.00
$120.00
Adjustments
Shows the balance due on the invoice
Notes and terms
Extra details

Add tax or registration numbers your country requires.

Common for your country
Signature
Sign with your mouse or finger.
INVOICE
Juniper Studio Design
Invoice no.
GD-0207
Date
Oct 18, 2026
Due date
Nov 1, 2026
FROM
Juniper Studio Design
340 Alder St, Seattle, WA 98104
studio@juniperstudio.example.com
(555) 555-0138
BILL TO
Rise and Rye Bakery
29 Pike Place, Seattle, WA 98101
owner@riseandrye.example.com
ItemQtyRateTaxAmount
Logo design, 3 concepts1$900.000%$900.00
Brand guide, 8 pages1$600.000%$600.00
Extra revision round2$85.000%$170.00
Custom typeface license1$120.000%$120.00
Subtotal$1,790.00
Total due$1,790.00
NOTES

Final files will be sent once this invoice is paid in full.

TERMS

Net 14. Full ownership transfers on payment. Late fee of 1.5% per month.

Made with InvoiceBilling.app

InvoiceBilling creates PDF documents. It does not file e-invoices with tax authorities (for example India IRN, Italy SDI or Germany XRechnung).

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Guide

Billing design in phases

A common plan is half upfront and half on delivery of final files. For bigger brand jobs, bill by phase: discovery, concepts, refinement and handoff. It spreads the risk and gives the client clear points to approve.

Keep final files until the last invoice is paid. Say so in your terms. When you deliver, include editable source files only if your contract promises them, since many designers price those separately.

FAQ

Graphic designer invoice questions

How many revisions should I include?

Two or three rounds is common. Say the number in your quote and bill extra rounds at an hourly rate.

Do I charge for source files?

Some designers include them and some charge extra. Decide in advance and list it on the invoice if it is a separate fee.

How do I charge for a rush job?

Add a rush line, such as a percentage on top of the base fee. Tell the client before you accept the deadline.

When do I hand over final files?

Many designers deliver after the final payment. State that in your terms to avoid awkward chasing.

Should I list stock image costs?

Yes. Add them at cost on their own lines, and keep the licenses on file.

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