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Free US invoice template with sales tax

Create a clear US invoice in USD and download it as a PDF. Add your EIN, sales tax and payment details in a few taps. It runs in your browser and needs no account.

Use this templateWhat to include
USD
US dollar
State + local
sales tax
Net 30
common terms
Brightline Web Studio
INVOICE
Invoice no.
INV-1042
Date
Oct 18, 2026
Due date
Nov 17, 2026
Terms
Net 30
FROM
Brightline Web Studio
218 Maple Street, Suite 4
Austin, TX 78701
billing@brightlinestudio.example
(555) 010-0142
EIN: 12-3456789
BILL TO
Riverbend Dental Group
905 Congress Avenue
Austin, TX 78702
accounts@riverbenddental.example
ItemQtyRateSales taxAmount
Website redesign1$2,400.008.25%$2,400.00
Logo refresh1$450.008.25%$450.00
Monthly site care (3 months)3$120.008.25%$360.00
Subtotal$3,210.00
Sales tax (8.25%)$264.83
Total due$3,474.83
NOTES

Pay by ACH: Routing 123456789, Account 000123456. Checks payable to Brightline Web Studio.

TERMS

Payment is due within 30 days of the invoice date. Thank you for your business.

Made with InvoiceBilling.app
Checklist

What a US invoice must include

The US has no single national invoice law, but these items are what clients and accountants expect.

  • Your business details

    Add your legal or trade name, address, email and phone. Clients need these to pay you and to file their records.

  • Client details

    Show the name and billing address of the person or company you bill. Add a contact email if you have one.

  • Invoice number and date

    Give each invoice a unique number. Use the MM/DD/YYYY date format that US clients expect.

  • Itemized charges

    List each service or product with quantity and price. Clear lines help your client approve the bill fast.

  • Sales tax, if it applies

    Sales tax is set by states and local areas, and rules differ for goods and services. Show the rate and the amount as separate lines.

  • Payment terms and methods

    State the due date and how to pay, such as ACH, check or card. Add your EIN if the client asks for it.

Free editor

Edit this template

Every field is filled with an example. Change it to your details and download the PDF. Your changes stay in this browser.

Draft saved in this browser
Your business
Bill to
Details
Items
$2,400.00
$450.00
$360.00
Adjustments
Shows the balance due on the invoice
Notes and terms
Extra details

Add tax or registration numbers your country requires.

Common for your country
Signature
Sign with your mouse or finger.
Brightline Web Studio
INVOICE
Invoice no.
INV-1042
Date
Oct 18, 2026
Due date
Nov 17, 2026
Terms
Net 30
FROM
Brightline Web Studio
218 Maple Street, Suite 4
Austin, TX 78701
billing@brightlinestudio.example
(555) 010-0142
EIN: 12-3456789
BILL TO
Riverbend Dental Group
905 Congress Avenue
Austin, TX 78702
accounts@riverbenddental.example
ItemQtyRateSales taxAmount
Website redesign1$2,400.008.25%$2,400.00
Logo refresh1$450.008.25%$450.00
Monthly site care (3 months)3$120.008.25%$360.00
Subtotal$3,210.00
Sales tax (8.25%)$264.83
Total due$3,474.83
NOTES

Pay by ACH: Routing 123456789, Account 000123456. Checks payable to Brightline Web Studio.

TERMS

Payment is due within 30 days of the invoice date. Thank you for your business.

Made with InvoiceBilling.app

InvoiceBilling creates PDF documents. It does not file e-invoices with tax authorities (for example India IRN, Italy SDI or Germany XRechnung).

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Guide

Sales tax on US invoices

The US has no federal sales tax. Sales tax is charged by states and often by cities and counties as well. Some states tax most goods but few services, and rules vary, so check with your state's tax agency.

If you do charge sales tax, show it on its own line so the client can see the rate. Keep your EIN on your records and note that some clients will ask you for a Form W-9 before they pay. The IRS website explains EINs and business taxes.

FAQ

US invoice questions

Do I need an EIN to send an invoice?

Not always. Sole proprietors can often use their name and Social Security number for tax forms. Many clients prefer an EIN, so you may want to get one from the IRS for free.

Do I have to charge sales tax?

It depends on your state, what you sell and where your client is. Many services are not taxed in some states. Check with your state tax agency.

What are common US payment terms?

Net 30 is common, which means payment is due 30 days after the invoice date. Net 15 and due on receipt are also used.

How can my client pay me?

Clients usually pay by ACH transfer, check or card. Put the method and any account details in the notes.

Which date format should I use?

US invoices usually use month first, like 03/15/2026. Writing the month out in words also avoids confusion with other formats.

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