Free UK invoice template with VAT

Build a UK invoice in pounds and download it as a PDF. Add VAT at 20%, your VAT number and your bank details for BACS. It runs in your browser with no signup.

Use this template What to include

20% VAT: standard rate
GBP: pound sterling
BACS: bank transfer

INVOICE

Thornbury Design Ltd

Invoice no.: INV-2026-018
Date: Oct 18, 2026
Due date: Nov 17, 2026
Terms: Net 30

FROM

Thornbury Design Ltd

14 Albion Row

Manchester M1 4BT

accounts@thornburydesign.example

020 7946 0123

VAT No.: GB123456789

BILL TO

Harlow & Finch Interiors

7 Kingsway Mews

Leeds LS2 8JA

finance@harlowfinch.example

Item	Qty	Rate	VAT	Amount
Brand identity design	1	£1,800.00	20%	£1,800.00
Brochure layout (8 pages)	1	£650.00	20%	£650.00
Extra revisions (hourly)	4	£55.00	20%	£220.00

Subtotal£2,670.00

VAT (20%)£534.00

Total due£3,204.00

NOTES

Pay by BACS. Sort code 12-34-56, Account 12345678, Account name Thornbury Design Ltd. Use the invoice number as reference.

TERMS

Payment is due within 30 days. Late payments may be charged statutory interest.

Made with InvoiceBilling.app

Checklist

What a UK invoice must include

VAT-registered businesses generally need to show these details on a VAT invoice.

Supplier name and address
Show your business name and address. Add your email and phone so clients can reach you.
VAT registration number
If you are VAT registered, your VAT number goes on every VAT invoice. It looks like GB followed by nine digits.
Customer name and address
Add the name and address of the business or person you bill.
Invoice number and date
Use a unique number and the invoice date in DD/MM/YYYY format. Keep numbers in a clear running order.
Description and prices
List what you supplied, with quantity, price and the VAT rate for each line.
VAT and totals
Show the total before VAT, the VAT amount and the total to pay. Add your payment terms and bank details.

Free editor

Edit this template

Every field is filled with an example. Change it to your details and download the PDF. Your changes stay in this browser.

Draft saved in this browser

Your business

Business name

Phone

VAT No.

Address

Bill to

Client name

Client email

Address

Ship to a different address

Details

Invoice number

Issue date

Payment terms

Due date

PO number

Currency

Document language

Paper size

Tax name

Items

£1,800.00

£650.00

£220.00

Adjustments

Discount

Shipping

Amount paidShows the balance due on the invoice

Notes and terms

Payment details

Notes

Terms

Extra details

Add tax or registration numbers your country requires.

Common for your country

Signature

Sign with your mouse or finger.

INVOICE

Thornbury Design Ltd

Invoice no.: INV-2026-018
Date: Oct 18, 2026
Due date: Nov 17, 2026
Terms: Net 30

FROM

Thornbury Design Ltd

14 Albion Row

Manchester M1 4BT

accounts@thornburydesign.example

020 7946 0123

VAT No.: GB123456789

BILL TO

Harlow & Finch Interiors

7 Kingsway Mews

Leeds LS2 8JA

finance@harlowfinch.example

Item	Qty	Rate	VAT	Amount
Brand identity design	1	£1,800.00	20%	£1,800.00
Brochure layout (8 pages)	1	£650.00	20%	£650.00
Extra revisions (hourly)	4	£55.00	20%	£220.00

Subtotal£2,670.00

VAT (20%)£534.00

Total due£3,204.00

NOTES

Pay by BACS. Sort code 12-34-56, Account 12345678, Account name Thornbury Design Ltd. Use the invoice number as reference.

TERMS

Payment is due within 30 days. Late payments may be charged statutory interest.

Made with InvoiceBilling.app

InvoiceBilling creates PDF documents. It does not file e-invoices with tax authorities (for example India IRN, Italy SDI or Germany XRechnung).

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Guide

VAT on UK invoices

The standard rate of VAT in the UK is 20%. Some goods and services have a reduced rate or a zero rate, so check which one applies to what you sell.

Only VAT-registered businesses should charge VAT or show a VAT number. If you are not registered, leave VAT off your invoice. HMRC's website explains when to register and how to fill in a VAT invoice.

FAQ

UK invoice questions

Do I need to charge VAT on my invoice?

Only if you are VAT registered. If you are not, do not add VAT or a VAT number. HMRC explains the rules on GOV.UK.

What is the standard VAT rate in the UK?

The standard rate is 20%. Some items use a reduced rate or a zero rate, so check the rate for your goods or services.

What is BACS?

BACS is a common way to pay by bank transfer in the UK. Put your sort code and account number in the invoice notes.

What payment terms are common in the UK?

Many businesses use 14 or 30 days. Whatever you pick, write it on the invoice.

Which date format do UK invoices use?

Day first, such as 15/03/2026. Amounts use the pound sign, for example £1,250.00.

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Free UK invoice template with VAT

What a UK invoice must include

Supplier name and address

VAT registration number

Customer name and address

Invoice number and date

Description and prices

VAT and totals

Edit this template

VAT on UK invoices

UK invoice questions

Related templates

Send invoices from your phone too